Managing for Success

Project success depends on your ability to leverage teamwork and make the required tools available to your project team. Planzone is a comfortable and efficient online workspace for you and your team. With Planzone, you get a set of intuitive tools, designed for optimizing collaboration on projects involving both internal and external resources: to-do list, project planning, document sharing...

What you will find nowhere else

Thanks to many advantages that make Planzone an outstanding software to collaborate on your projects, your team will be Planzone adept sooner than you think.

> An incredibly intuitive interface
Planzone doesn't require from your team to be trained for using it, and was designed to help you feel comfortable in your workspace for an intuitive and simple usage.

> A project templates database to share with Planzone users
You can simply share project templates with other Planzone users, and therefore get benefits from best practices of diverse core competencies areas.

> A strong experience of project management solutions
Planzone is an online project management software which is developped by Augeo Software, a pioneer actor for project and portfolio management solutions, since 1991.

Planzone Collaborative Project Management Tools

Planzone includes a set of tools and features designed to make your project team more efficient and creative, throughout the entire lifecycle of your projects.

Project Management

Project Plan and Schedule
Define the major activities and phases of your project.  Invite team members and allocate resources – people or physical resources like a car or computer - and record estimated time for each resource and activity.  Team members can report their progress on activities.  The project manager and the whole team get a concise timeline view of the project. 
Find out more about project plan and schedule.

Project Calendar
Get a graphical view of your project over several weeks or months.  Or simply get a monthly calendar view of the work to do for the period.  Navigate easily through the project calendar to anticipate key dates and immediately visualize milestones.  Define unavailable days in the project calendar to get a more accurate estimate of the work hours available for project tasks and activities.

Tasks
Create tasks and assign them to one or many team members.  Manage task lists, track status, automatically notify other team members when a task is completed.
Find out more about task management.

Milestones
Create milestones and share the information with all team members.  Notify the team when key dates are re-scheduled. 

Project Templates
Get started quickly or leverage past experience and best practices by using rich project templates, including project activities, resources, tasks, documents and wiki content.  Share your templates with internal teams as well as the online Planzone community.
Find out more about project templates.

Team collaboration

Access Rights
Define who can see or edit project information.  Restrict access to some projects or make them open to all your staff to improve communications and knowledge sharing.
Find out more about access rights.

Document sharing
Centralize all your project documents in one location with our document handling feature that lets you store project files in Planzone.  All team members can easily review, update and publish new documents.  And every team member has always access to the latest, up-to-date material.
Find out more about document sharing.

Wiki Collaborative Workspace
Use the integrated wiki space to create online content as if you were using Microsoft Word, with contributions from all team members.  Manage a workspace or a project specific wiki knowledge base, with links to other online resources in your company (intranet) or to the Internet. Centralize media files (pictures, movies) and provide contextual information that other team member can update with the easy-to-use wiki text editor.
Find out more about the wiki.

Discussions
A discussion is attached to a specific Planzone element such as a to-do, activity, milestone, document or project overview. This gives the whole team a tool for more relevant and faster decision-making as team members can quickly communicate on specific issues or topics related to a project element.  As an option, comments can be sent via email to extend communication outside of Planzone, and to enable your team to be informed without logging into Planzone.

Share a page via email (private link)
All wiki pages can be shared via email. Just click on the “Share” icon of the page you want to send an email with a secured link to a team member, friend or partner. Enter the email addresses or import them from your address book (gmail, yahoo!, aol…).
Sharing a link via email is much simpler than sending a page as an attached document. Your recipients don’t have to download any pdf or other file to see your page content. They only need to click on your link.
Find out more about how to share a Planzone page link.

Project monitoring

Timesheets
Every day, your colleagues, partners and contractors spend time working and collaborating on projects. Timesheets enable your company to track and keep an history of completed project tasks. Hence, these may be really helpful to estimate project profitability, as well as team productivity.
Find out more about timesheets and time-tracking.

Notifications
Get informed by email and through an online audit report of all the changes that took place in your Planzone workspace:  new tasks added or completed, project created, wiki content modified and more.
Find out more about email notifications.

Activity Reports
Automatically receive activity reports by email, summarizing all the changes made by all the users of your Planzone workspace.  These digest reports provide a complete log of the changes that took place, helping you keep up with all the contributions from your team members.  Adjust the frequency of the reports to match your specific needs.

RSS Feeds
Secured access to RSS feeds allow you to build an intuitive multi-project dashboard with powerful tools like Netvibes.  Get instant visibility on task lists or wiki changes.

Personal to-do list
In Planzone, you and your team members may have to work on several different projects. To help you managing your daily workload, you have a personal to-do list that aggregates all to-dos which are assigned to you. Thus, this view is specific to every team member, and makes multi-project work easier. From the "My to-dos" tab, you can quickly spot your priorities, focus on the most important tasks, and get an overview for the next days.

Personal Schedule
See at once all your tasks and activities in a common dashboard for all your projects.

Data import/export

MS Project import
Defining a new project from scratch always takes time to input timeline data. If your team is working on projects in Microsoft Project, you may find it difficult to start using Planzone. Fortunately, you can create a new project timeline in Planzone by importing your MSP file. In a couple of minutes, you are able to import all MS project data into Planzone!

Excel Export
Export project, task and milestone data in Microsoft Excel format for tailored reporting and information sharing outside of your project team.