Your Document Intranet and Client Extranet with Planzone
What is Planzone?
Planzone is an online project management application that enables to give a new role to knowledge management and document sharing within your company. It is also truly comfortable to use by all colleagues, contractors and customers, whatever their technical competencies are.
With Planzone, you will be able to directly jump start in building your knowledge base, without any need to think first about data structure. Thanks to an intuitive user interface, everyone can contribute to enrich this knowledge base.
The ideal tool to work remotely
Available and accessible without any previous installation, Planzone is the ideal tool to collaborate from anywhere in the world. Indeed, an internet browser is enough to access all project data stored online, within a couple of clicks. Information structured by project also makes it easier for everyone to work asynchronously, which is a great help for project teams working from different time zones.
Thus, your collaborators are able to work remotely with both contractors and customers in the same workspace, as administrators and project managers can easily control and grant access rights to team members to define what they see and what they don’t. By default, team members will only be able to see projects they are working on.
Benefits of Planzone for team work
- Plug and play
Creating your Planzone will not take you more than two minutes, and you immediately get an online workspace that is fully operational. You just have to fill in a short form requiring a valid email address, on which you’ll get email alerts and activity reports, the name of your Planzone, and its web address. No technical knowledge is required to create and manage your workspace.
- An intuitive tool
Planzone was specifically designed to address needs of highly demanding project managers, while being still accessible to people with basic knowledge of online software and project management. This is why you can collaborate with peace of mind with your colleagues, as well as your partners, providers and customers, whatever skills they have with web 2.0 tools.
- A customizable interface
Once you have created your own Planzone, you may want to customize it. First of all, the name of the web address is up to you. You are also able to add your company logo, and a personal picture for your own profile. This profile picture will then be viewable by all members of your Planzone collaborating with you on projects. Finally, many other customization options are available if you subscribe for the “Customization” Pack. Find out more.
- Secure
Planzone lets you work on a single and unique workspace with colleagues, contractors, partners, providers and customers. Of course, we have designed Planzone features to allow you to communicate and store documents in a highly secure environment. Besides the encrypted access (SSL protocol) to your workspace, Augeo Software guarantees with Planzone the respect of the integrity, availability and confidentiality of your data in all circumstances. Find out more about security within Planzone.
Collaborative features
Document sharing
With Planzone, a document sharing space is dedicated to each project managed within your workspace.
The ability to create new versions of a single document enables you to track the change history of a business plan or a market research document very easily, thus giving direct visibility of the contributions of your collaborators to every document. In addition, your project teams are assured that they are working on the latest versions of each document. It is possible of course to organize documents in folders, and/or mark them with tags (keywords) which enable one to quickly find them. Besides access rights that can be granted individually to team members for each project, you can also refine these rights on the folders of your document sharing space with just a click.
Wiki
The competitiveness of a company is always highly impacted by its ability to gather and present knowledge and to communicate about best practices among project teams.
An outstanding ability to merge knowledge and an optimal flow of best practices are two key points that have a major impact on the level of competitiveness of a company.
Planzone lets you internally or externally publish all the knowledge related to a project in a wiki (web-based collaborative notepad), on which every team member can easily type in specifications, useful links and resources, or any other knowledge that brings an added value to the project team along the project development.
Many features of the Planzone wiki were developed to make your collaborators more efficient. For instance, it is possible to create wiki page templates in order to save time creating wiki pages with a structure similar to existing pages. To help you communicate to exactly those with a need to see your project data, any Planzone wiki page can be shared privately by creating a web link sent via private email to a collaborator whom you may not have invited to the Planzone (the rest of the wiki remains viewable only by members). Any individual wiki page can also be made publicly viewable, in which case it can be read by everyone (member or non-member) from the homepage of the Planzone Community website.
Notifications and RSS feeds
Planzone aims to help you save time and improve efficiency: the goal is not to keep you bound to a particular tool. To make project monitoring easier when you’re not connected to Planzone, you can use email alerts. Email alerts are generated from specific actions (edition of a document, completed to-do, acceptation of an invitation…) and you can then choose events for which you want to be informed by email, in real-time. Moreover, you can also set up activity reports, which consolidate a list of these events on the basis of a pre-determined frequency (daily, weekly, monthly…)
Find out more project management and collaboration tools
