Why track time spent by your project team on project activities?
Every day, your colleagues, partners and contractors spend time working and collaborating on projects. While fixed costs can be easily planned in advance, and integrated in the initial project budget, you might find it hard to evaluate how much you’re going to spend on human resources.
Timesheets enable your company to track and keep an history of completed project tasks. Hence, these may be really helpful to estimate project rentability, as well as team productivity. As the whole team keep tracking how long they work to achieve a specific project progress, the project manager can easily anticipate drifting project cost regarding the initial budget.
The new time-tracking tool available in Planzone lets you and your team members fill-out hours spent on a given project, or even a specific project activity. Your timesheet is then only viewable by you and your project manager. You can easily find the time-tracking tool in the “My Schedule” tab.
Benefits for Project Managers
Spot in a glance where your team members meet delays and issues, and validate their timesheets on a regular basis to make it uneditable afterwards.
- Monitor progress done by team members regarding time spent to anticipate delivery delays
- Estimate project costs from time spent by every kind of resources at any time along project lifecycle
- Export individual timesheets to Excel or to a csv file in order to analyze data more specifically.
Benefits for project team members
Keep a clear visibility on what you’ve done so far, and link in a visual way progress made and time allocated.
- Fill-out time spent for each project activity
- Monitor your progress and anticipate delivery delays
- Create contextual discussions (on specific dates and projects) to debate with your project manager about under/over-estimated workload.
Before getting started, the project manager can choose a default weekly calendar, by selecting the first day of the week, and the number of days (ie: Monday-Friday). Once this setting is defined, it will affect the structure of user timesheets. However, this setting can be changed afterwards, in the “Administration” section, available for project managers at the top left of the Planzone interface.
The project manager can easily validate timesheets. You can define with your team a regular lapse of time between timesheet validation (2 days, one week…). As a project manager, you just need to adjust a gauge that will define a limit between the editable period, and the validated one.
List of time-tracking features
- Fill-out time spent on on-going project activities
- Edit easily the fields not validated yet by a project manager
- Monitor global time spent by day, and by project activity
Create discussions to ask your project manager for an extra time to complete assigned work