Successful agency-client relationships depend on quality communications which are clear, timely and focused on key issues. In fact, clear communications and good task management are two essential ingredients for project success.

Media agencies are tired of struggling to maintain quality communications with unreliable email systems plagued with spam filters, over-crowded mailboxes and unwieldy file attachments.  Many are turning to Planzone to improve communications as well as the odds of project success.

With Planzone, team members establish and maintain an important link to their clients through a private and secure meeting place that's online and open all the time.  It's like having a permanent, virtual conference room for each client.  Clients can review work and post comments without leaving the office, or even while traveling. This saves everyone time, keeps projects on schedule, and captures and tracks precise client feedback. By adopting Planzone, Agencies can offer their prospective clients a personalized, collaborative workspace – a nice competitive advantage when bidding on new business. Planzone is truly a valuable link for busy Media Agencies and their clients.

Collaboration sparks creativity. And, creativity is the life force of many small design firms. The last thing one would want is to inhibit that creativity with cumbersome planning tools loaded with complicated features that are difficult to use. Yet, multiple projects with overlapping deadlines need to be managed, and work must be delivered to clients on time.  Smart tools like Planzone can help.  

Planzone is the ideal environment for creative teams that want a tool that works the way they do. It is a simple, intuitive, and straightforward solution for collaborative project management.  It runs in a browser, on Macs and PCs. With Planzone, everyone can stay informed in real time. Clients can meet with team members in dedicated Planzone workspaces. Team members can quickly enter tasks to do and automatically notify others when they get done. Your team can spend less time updating one another, and more time turning out great work. Planzone helps small teams accomplish big things, with the same tools used by much larger organizations at a fraction of the cost.

While the Internet has opened many new opportunities for new product development, it has also compressed the time-to-market.  Development teams – software, high-tech, consumer goods -- must operate at peak efficiency across different geographies, time zones, and languages. Teamwork becomes especially challenging when work is shared between in-house and outsourced resources.

Thanks to Planzone, it's possible for everyone to be in synch, all the time. Onshore and offshore teams are no longer dependent on email and other "communication silos" as their only source of timely information.  With Planzone, all team members, partners and suppliers have a secure place to share ideas, stay on top of project tasks, log activities, and access the most up-to-date files and project information. And, new team members come up to speed quickly and easily because communication threads are archived, progress is easy to track, and documentation is quick to access.

One of the biggest challenges for consultants is working with clients on multiple projects at once when travelling or working off site. With Planzone, your project teams travel with you, so you are never out of touch. Planzone allows you to get visibility on all your projects and easily share documents and files with your clients and peers. It places project reference materials at your finger tips, lets you monitor and manage to-do lists, milestones and issues -- as they arise. No more sifting through email and hunting through old files. All the project information you need is stored, by project, in one central place. Spend less time managing your project data and more time getting work done for your clients with Planzone.

Coordinating client meetings and sharing information is a large part of the day-to-day activities of financial investment firms. Venture capital firms, private equity firms and business brokers routinely conduct due diligence, a process that involves the exchange of vast amounts of information and the coordination of people to assess that information. These exercises can extend for long periods of time, and they involve confidential and time-sensitive client data that must be reviewed by internal staff, lawyers, auditors, consultants and partners who are constantly on-the-go.

With Planzone, private online workspaces can be accessed from anywhere in the world. They offer busy professionals a personalized, secure place in which to collaborate on reports and share documents.  Separate workspaces can be designated for each engagement or for internal and external teams working on a single engagement. Planzone activity reports ensure all parties are aware of the schedule and up-to-date on the status of tasks and important milestones. Email alerts and reminders ensure important deadlines stay top-of-mind, and dashboards offer a clear and concise snapshot of one or many projects.

There is nothing routine about a product launch. By definition, it is not a smooth ride, no matter how experienced the project manager may be.  Team members come and go, plans change, documents evolve, and communication flows throughout the corporation and outside its borders to vendors, subcontractors and partners. As a product launch manager, you may be working with teams of people who have never worked together, with no experience or training in the launch process. Yet few projects are as visible, internally or externally.

Planzone is the ideal environment for a successful product launch, making it the tool of choice for product marketing teams. It's easy to build schedules, assign responsibilities, create personal and team to-do lists, and monitor everything with project dashboards. Planzone ensures nothing slips through the cracks by establishing a high-priority communication channel that can no longer be achieved with email. Most importantly, team members see immediate value in having access to information about the project and the work accomplished by others - without having risks of not being copied on an important email message.

Event Planners have to be highly organized because their work requires the coordination of many different service providers and an enormous number of details that must come together perfectly. There can be no missteps; they are costly, and highly visible. While there will always be things that are out of the Event Planner's control, with Planzone there can be a lot fewer.

Whether organizing a tradeshow in another country or a small, local business meeting, a key challenge is managing the activities of many service providers with other pressing priorities competing for their attention. This is where Planzone can help you put it all together. Planners can work out all the details with team members and outside service providers in a private, secure workspace that's open all the time. Save time and improve accuracy by meeting with agents on-line. Approve hotel bookings, a/v equipment, seating arrangements; review meeting agendas, transportation schedules, food and beverage lists – all within Planzone.

Effective collaboration is not an option for most Associations and NPOs. It is their mission. Their success depends on how effectively they work with, and communicate to members, stakeholders, other agencies, governments, and the public at large. And, because they are often resource constrained, they must accomplish their mission with limited administrative, technical and financial resources, making Planzone a perfect partner.

Planzone helps NPOs focus more of their resources on projects and less on administration. Organizers can post meeting schedules and calendars, publicize events, send meeting invitations, and distribute meeting minutes all from within a private project workspace.  Information is always available – not dependent on the availability of part-time workers or volunteers.

Easy-to-use wikis are ideal for collaborating on the creation of documentation, and for consolidating it into a knowledge base for association members. Planzone is especially effective for bringing new members up to speed. And, best of all, Planzone is a low-cost, no risk service that doesn't require technical experts to use it or support it.

Whether you work in a large company or in a small organization, Planzone delivers value as soon as you have to collaborate with others to reach a common goal:  preparing your department’s annual budget, providing monthly reporting to your manager and team, brainstorming on a new product idea, running a task force to solve a customer issue and more.  With Planzone, you get a self-managed living intranet or extranet and you cut down on email overload.  You also get complete visibility on all yours projects. Click here to start now!